Data loss can be catastrophic for a business, and without the right type of backup, entire companies can be ruined.
No matter how big or small the business, online and offline data storage is a necessity. Backing up your data creates a copy of your information and allows you to access it should you suffer data loss. With an emphasis on reliability and security in modern technology, it’s easy to fall into the trap of thinking that you don’t need to back up your system. Disaster can strike at any time though, and often there’s more than just your files at stake. Time and money is one thing, but if you have lost data belonging to a client, your reputation and business could be in jeopardy.
Why Back Up?
When thinking about the type of back up you need, it’s important to evaluate the data that your business needs to function. Client information (such as addresses, numbers and passwords), important documents, and your own account information are what your business is built on. If these are stored locally on one machine, you should think about backing up immediately. If a laptop is lost, stolen or becomes damaged, a huge percentage of your business could be wiped out instantly.
How to Back Up
For individuals or businesses with one or two employees, memory sticks or external hard drives are a popular option. They are cheap and it is very easy to access your files, but there are so many ways that this method of storage can go wrong. Loss, theft, damage and data corruption are big threats to your files, and updating your backups to the latest versions is often time consuming and cumbersome. Likewise with tape backup, the margin for human error is wide and takes a lot of time to perform.
In The Cloud
For the vast majority of businesses, cloud storage is the most practical and, quite frankly, the only way they should be backing up. For a subscription fee (this can be relatively small depending on how much data you need to back up) you can store all of your files online and access them at any time from any location, provided you have an internet connection. The data is encrypted, ensuring it is secure and is stored in a high security data centre (depending on your provider this can be spread across numerous servers). All updates and new files are automatically transferred. There is no routine uploading or updating needed and you often have access to previous versions of files in the event of accidental edits or deletions. With the cloud though, ultimately you don’t have control over who has your data. For the most part, the companies you have your subscription with are responsible with your data. You are taking them at their word that they won’t share it with 3rd parties or mishandle it. Smaller companies may also offer cheaper solutions, but can you be sure that your data is being handled properly?
About Our Backup
BirchenallHowden offer two types of backup solution; desktop and server. Our desktop solution performs basic file backups, while our server solution is able to back up email servers, SQL databases and other more complex operations. Once installed, users are able to select the files they want to back up, and set how often they want the backup to occur.
The backups can be whole backups, which re-upload all the files each time, or incremental, which only backs up files that have edited. This is useful when for you have slow broadband, or a low bandwidth cap, as you’re not uploading a heap of data each time you backup. We monitor the backup progress at our end, so if for whatever reason the files fail to backup, we can get in touch to rectify the issue.
If you would like to know more about our backup service, please get in touch!